Billing Specialist

The Billing Specialist supports the company's day-to-day accounting functions by assisting in various accounting department tasks.

ESSENTIAL DUTIES & RESPONSIBILITIES:

Performs complex clerical and entry-level accounting activities.

Compiles and checks source documents, such as purchase orders, unit logs, work orders, cost estimates and MSA's, for completeness and accuracy.

Financial administration of client projects to include setup, review, invoicing, and analyzing project health and costs.

Enter AR invoices into Client Portals.

Distribute AR invoices to Clients.

Conduct regular internal audits of AR files, invoices, and balances.

Files and maintains accounting records, both hard copy files and electronic documentation.

Prepare monthly AR Statements and send out to Clients.

Assist in annual accounting audit.

Prepare and send demand letters on past due AR accounts.

Call Clients regarding past due accounts.

May assist in Employee expense reports.

Read, review and understand client specified billing requirements.

Analyze project billing costs for accuracy.

Assists or performs other special projects as assigned.

Assist in answering phones.

QUALIFICATIONS/EXPERIENCE/EDUCATION:

High school degree or equivelant.

Entry level bookkeeping knowledge.

4+ years of related experience.

Excellent organizational skills.

Must be proficient in Microsoft Office applications.

Must be able to speak and understand English.

Must be able to pass a drug test.

WORK CONDITIONS:

Works in indoor office environment, dealing mostly with computers and office equipment. Will most likely not be called upon to exert significant physical effort, though on some occasions they may be called upon to lift boxes or perform similar tasks.

Will most likely work standard office hours. May occasionally be required to work extra hours.

Must be able to sit at a desk all day.

KEY COMPETENCIES:

Commitment to Safety- Provides a sustained effort and dedication to getting the job done safely, works continuously to produce superior work regardless of obstacles or setbacks. Displays safe work, personal concern, pride, and accountability in all areas of responsibility.

Leadership - Demonstrates or models behavior that rallies others around a common cause and builds a shared sense of purpose.

Problem Solving - Analyzes relevant aspects of a situation before reaching a conclusion; does not hesitate to take action when required.

Results Driven - Focuses on and achieves results. Takes actions that have a positive impact on profitability. Takes calculated risks that are likely to provide good business results. Holds self and others accountable for impact on the bottom line.

Organization - Plans and organizes multiple tasks and projects to meet deadlines.

Oral and Written Communication - Able to clearly present information through the spoken or written word; read and interpret complex information; talk with customers or clients; listens well.

Teamwork - Actively seeks to contribute to the positive morale, attitude and effectiveness of their work environment.