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ADMINISTRATOR/OFFICE MANAGER

Location
Teddington, South East
Salary
£25,000 to £30,000
Job Type
Permanent
Posted
2 Sep 2022
  • Our client is seeking a professional, motivated and friendly Administrator/Office Manager for their family run business in a purpose built large garden office which is spacious, comfortable and has air conditioning and heating ??

    The job will involve:

    Stock Management of spare parts for company sales using Sage Accounts 50

    Processing purchase orders and delivery notes

    Picking & packing of stock due out for delivery/shipment

    Arranging with DPD courier collection of packages

    Ordering office stationery and supplies

    Booking & arranging meetings and scheduling events, booking meeting rooms, planning refreshments

    Answer and redirect phone calls

    Make travel arrangements & accommodation arrangements

    Handle queries from Managers and Employees

    Update office policies and ensure compliance

    Dealing with incoming and outgoing correspondence

    Data entry, retrieval and database maintenance

    Filing and archiving

    Creating and managing documents, spreadsheets and presentations

    Compiling reports

    Managing diaries for team members

    Scheduling meetings, taking & distributing minutes and arranging conferences, events & trade shows

    Speaking to customers and clients to answer queries and resolve issues

    Managing an offices general correspondence, including phone calls, emails and faxes

    Developing and maintaining an effective filing system

    Scheduling appointments

    Preparing and proofreading office documents, such as memos and reports, and distributing these as necessary

    Coordinating communication internally, suppliers and customers

    Replying to generic information emails and organising postal sorting mail

    Handling expenses and billing cycles. Collating end of month receipts and preparing for the bookkeeper

    Draft, format, and print relevant documents

    Frequent interaction with company directors, supporting their requests

    Managing outgoing post and recording data deliveries

    Photocopying and filing

    Attending workshops and conferences when requested

    On occasion supporting website functions.

    Attributes

    Great attention to detail.

    The ability to remain calm under pressure.

    Excellent organisational skills.

    Team player.

    Willing to show initiative.

    A thorough and methodical approach to your work.

    Experience using Sage 50 Accounts for Stock Management - Required

    Experience using Zoho CRM Preferred but not essential as training will be given

    Good ability with Microsoft Word, Excel and PowerPoint

    Requirements and skills

    Proven experience as an Administrator or Office Manager

    Organising the maintenance of office equipment, including printers, copiers & other machines

    Knowledge of office policies and procedures

    Experience with office management tools (MS Office software, in particular)

    Excellent organizational and time-management skills

    Strong written and oral communication skills

    Problem-solving attitude with an eye for detail

    Friendly personality

    They sell spare parts so the person would need to pick and pack the parts when orders come in and get ready for delivery via DPD courier pickup

    Sometimes the Directors will be absent from the office at trade shows or visiting customers up North so the candidate needs to be confident to run the office on their own

    The office is on a residential road so there is free available parking

    Full Time, Permanent

    Monday to Friday 9am to 6pm (flexible)

    6 Month Probationary Period

    £25 - 30.000P.A.

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Details

  • Job Reference: 702711049-2
  • Date Posted: 2 September 2022
  • Recruiter: SKILLFRAME
    SKILLFRAME
  • Location: Teddington, South East
  • Salary: £25,000 to £30,000
  • Sector: Administration
  • Job Type: Permanent