Our client is seeking a professional, motivated and friendly Administrator/Office Manager for their family run business in a purpose built large garden office which is spacious, comfortable and has air conditioning and heating ??
The job will involve:
Stock Management of spare parts for company sales using Sage Accounts 50
Processing purchase orders and delivery notes
Picking & packing of stock due out for delivery/shipment
Arranging with DPD courier collection of packages
Ordering office stationery and supplies
Booking & arranging meetings and scheduling events, booking meeting rooms, planning refreshments
Answer and redirect phone calls
Make travel arrangements & accommodation arrangements
Handle queries from Managers and Employees
Update office policies and ensure compliance
Dealing with incoming and outgoing correspondence
Data entry, retrieval and database maintenance
Filing and archiving
Creating and managing documents, spreadsheets and presentations
Managing diaries for team members
Scheduling meetings, taking & distributing minutes and arranging conferences, events & trade shows
Speaking to customers and clients to answer queries and resolve issues
Managing an offices general correspondence, including phone calls, emails and faxes
Developing and maintaining an effective filing system
Preparing and proofreading office documents, such as memos and reports, and distributing these as necessary
Coordinating communication internally, suppliers and customers
Replying to generic information emails and organising postal sorting mail
Handling expenses and billing cycles. Collating end of month receipts and preparing for the bookkeeper
Draft, format, and print relevant documents
Frequent interaction with company directors, supporting their requests
Managing outgoing post and recording data deliveries
Photocopying and filing
Attending workshops and conferences when requested
On occasion supporting website functions.
Great attention to detail.
The ability to remain calm under pressure.
Excellent organisational skills.
Willing to show initiative.
A thorough and methodical approach to your work.
Experience using Sage 50 Accounts for Stock Management - Required
Experience using Zoho CRM Preferred but not essential as training will be given
Good ability with Microsoft Word, Excel and PowerPoint
Requirements and skills
Proven experience as an Administrator or Office Manager
Organising the maintenance of office equipment, including printers, copiers & other machines
Knowledge of office policies and procedures
Experience with office management tools (MS Office software, in particular)
Excellent organizational and time-management skills
Strong written and oral communication skills
Problem-solving attitude with an eye for detail
They sell spare parts so the person would need to pick and pack the parts when orders come in and get ready for delivery via DPD courier pickup
Sometimes the Directors will be absent from the office at trade shows or visiting customers up North so the candidate needs to be confident to run the office on their own
The office is on a residential road so there is free available parking
Full Time, Permanent
Monday to Friday 9am to 6pm (flexible)
6 Month Probationary Period
£25 - 30.000P.A.